Anticipating your workforce’s future needs starts with assessing your current systems. How does your HR department work? Do your systems embrace progress or resist it?
It would be nice if your HR team no longer had to spend time on mundane, administrative tasks like checking attendance, managing leaves, or updating employee information, and being able to focus on more strategic goals instead. While no technology can replace your HR department, you can greatly reduce their administrative workload through a mobile-first Human Resources Management System, AKA employee self-service (ESS) portal.
With employees managing their own time, information, and even expenses, your workforce can be smarter and significantly more time- and cost-efficient.
What’s a Mobile HRMS?
ESS portals are typically included in advanced HRMS, like KAMI Workforce. They let employees access their information and perform HR-related tasks without going through the HR department. Some actions require approval, but the process is significantly streamlined with automated approvals, bulk data management, and real-time reporting. Your HR team will suffer no headache at all, increasing employee satisfaction.
HR Needs At the Palm of Your Hand
A mobile HRMS is not just useful for your HR department. The rest of your team also benefits greatly from automating the following processes:
Attendance & Leave Management
One of the most common functions of a mobile HRMS is managing attendance. Employees can use their ESS to clock in and out of work, eliminating manual processes like punch clocks. You can ensure that their attendance is valid through bulletproof measures like facial recognition and GPS tracking.
Leave management is also a breeze with a mobile HRMS. Your team can use the app to request time-offs and monitor their leave balances. Without such efficiency, a leave request can easily get lost in the sea of unread emails or Slack messages.
Viewing & Downloading Payslips
Employees can easily access and download their payslips with a mobile HRMS. The traditional counterpart to this is a physical payslip that’s easy to lose, not to mention amp up printing costs and waste. Some companies may offer digital payslips, but they’re only accessible via a web program with no mobile access. With an HR mobile app, employees can access and download their payslips anytime, anywhere, and they’re less likely to lose or expose them to unauthorized users.
Expense Claims
You can also easily process expense claims via a mobile HRMS. Employees who incurred out-of-pocket expenses can simply take photos of their receipts and submit it to HR through the ESS portal along with their claim. This makes reimbursements a lot smoother and more secure.
Updating Employee Information
Another one of the most incredible benefits of an ESS portal is it empowers employees to manage their own information. They can upload their own documents, like tax forms, government IDs, and employment contracts to the portal. This would reduce any delays in getting the necessary employee data, as well as relieves your HR department of manually collecting these documents and inputting them into the database.
Requests & Approvals On the Go
If a simple request like amending shift schedules must go through multiple departments, employee satisfaction in your company is likely hanging by a thread. This won’t ever be an issue with a mobile HRMS.
A powerful HR app eliminates paperwork and long email threads by letting employees make requests in just a few taps. Managers, supervisors, or department heads are instantly notified about these requests and can make approvals on the go. Be that shift amendments, employee onboarding, or loan requests, the approval process is streamlined and all mobile-enabled. It’s also worth noting that a top mobile HRMS, like KAMI Workforce, has no scheduled downtime, so employees can use them 24/7.
With these key HR functions packed in one mobile app, basic people management tasks are no longer delayed by tedious steps involving multiple back-and-forths between HR and other departments. Let’s now explore how a mobile HRMS adapts your workforce to the future.
Future-Proofing Your Workforce With a Mobile HRMS
Automated Routine Tasks
Employees can lose over 60 hours of productivity every month to manual tasks. With a mobile HRMS, you can get those hours back by automating routine tasks. In turn, you can assign your team more challenging and strategic tasks that can elevate their productivity and industry expertise.
Greater Dedication for People Development
All the hours your HR department has toiled away for manual payroll and records management can be dedicated to people development. They can enhance your performance management strategies, fusing traditional methods with modern ways like digital 360 feedback, for example. Drawing deeper insights into your people lets your HR team and department heads identify strengths and skill gaps more effectively. You can prepare them for future roles that complement advancing technology like AI.
Enhanced Accessibility & Convenience
In the age of flexible work arrangements, work tools and resources can’t be accessible only in the office anymore. With a mobile HRMS, your people can work from anywhere while you remotely monitor their productivity and business performance.
Aside from attendance, leave, payroll, expenses, and records management, your mobile HRMS can also run tasks assignments and performance appraisals. Integrated with other business solutions like ERP systems or accounting software, you can also analyze synced business and workforce insights without going to the office. This enhanced accessibility and convenience helps your business embrace the new status quo, where work-life balance is valued more than the constant hustle and grind.
Empowerment Through Self-Management
Empowering employees to manage their own HR needs is a key benefit of mobile HRMS. When they can manage their own information, track their performance, and stay informed about their benefits, among others, they can develop a greater sense of ownership and accountability, leading to higher job satisfaction and productivity.
Your workforce can exhibit their full potential when not micromanaged or hindered by outdated technology. Gear up for the future by giving your people the ability to perform HR tasks independently.
To learn how KAMI can power the future of your workforce, talk to our experts today.