Manila Polo Club Success Story

Industry: Hospitality
Features: Payroll, Attendance

Achieving measurable efficiency and innovation through streamlined payroll processes and automated attendance.​

Manila Polo Club is an exclusive and premier multi-sports facility and family membership club in the Philippines, and a leisure venue for prestigious clientele.

They faced challenges with a manual attendance and leave approval system, leading to payroll delays and inaccuracies. The solution involved implementing KAMI Attendance, a dynamic scheduling system that streamlined processes and integrated with payroll, resulting in substantial time and cost savings. The results included a significant reduction in payroll processing time, and a complete automation of wage calculations.

6
days

of payroll processing saved monthly

100% automation

in wages, benefits and tax calculations

Satisfaction score

5/5

The challenge

Tedious manual attendance and leave approvals process

Manila Polo Club was burdened by an outdated paper-based attendance and leave approval system. Employees had to submit physical attendance sheets, causing data entry headaches and a lack of real-time visibility. HR staff struggled with paperwork, causing delays in processing leave requests.

Delays and inaccuracies in payroll due to frequent last-minute schedule changes

Frequent last-minute changes to employee schedules led to payroll chaos. HR and payroll teams found it challenging to keep up, resulting in payroll inaccuracies and delays. These issues frustrated employees, eroding trust in the payroll processes.

Disjoint manual daily time record (DTR) and external payroll system results in long lead times

Reconciling manual DTRs with external payroll processing posed significant challenges. This disjointed process led to extended payroll lead times and discrepancies between DTR data and the final payroll figures. The lack of integration between these crucial workforce management components caused inefficiencies and reduced overall productivity.

The solution

Flexible timekeeping system for dynamic scheduling

We introduced KAMI Attendance, a cutting-edge attendance system that empowers Manila Polo Club to efficiently manage their workforce. This system offers dynamic scheduling capabilities, allowing supervisors and managers to adapt swiftly to last-minute changes. Employees can effortlessly submit their availability and preferences, streamlining the scheduling process.

What’s more, the highly-configurable nature of the system ensures it can be tailored precisely to meet the unique needs of Manila Polo Club, providing a seamless fit.

Real-time attendance system with instant payroll integration

With KAMI Attendance in place, Manila Polo Club is also able to tackle attendance tracking challenges. The innovative system captures attendance requests and amendments in real-time, eliminating the need for cumbersome paper-based processes and reducing the likelihood of errors. With instantaneous integration into the KAMI Payroll, any attendance changes are accurately reflected in payroll calculations.

This real-time integration significantly enhances the accuracy and timeliness of payroll processing, ultimately boosting employee trust and satisfaction.

Thanks to KAMI Workforce, our administrative workload has been significantly reduced, giving us the utmost confidence in our payroll processing efficiency.

Atty. Lenie Basilio

Head of Human Resources

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KAMI’s innovative solutions have helped Manila Polo Club to overcome their attendance and payroll challenges. Are you ready to take the first step towards your HR transformation?

The challenge

  • Tedious Manual Attendance and Leave Approvals Process

Manila Polo Club was burdened by an outdated paper-based attendance and leave approval system. Employees had to submit physical attendance sheets, causing data entry headaches and a lack of real-time visibility. HR staff struggled with paperwork, causing delays in processing leave requests.

  • Delays and Inaccuracies in Payroll Due to Frequent Last-Minute Schedule Changes

Frequent last-minute changes to employee schedules led to payroll chaos. HR and payroll teams found it challenging to keep up, resulting in payroll inaccuracies and delays. These issues frustrated employees, eroding trust in the payroll processes.

  • Disjoint Manual Daily Time Record (DTR) and External Payroll Results in Long Lead Times

Reconciling manual DTRs with external payroll processing posed significant challenges. This disjointed process led to extended payroll lead times and discrepancies between DTR data and the final payroll figures. The lack of integration between these crucial workforce management components caused inefficiencies and reduced overall productivity.

The solution

  • Flexible Timekeeping System for Dynamic Scheduling

We introduced a cutting-edge timekeeping system that empowers Manila Polo Club to efficiently manage their workforce. This system offers dynamic scheduling capabilities, allowing supervisors and managers to adapt swiftly to last-minute changes. Employees can effortlessly submit their availability and preferences, streamlining the scheduling process.

What’s more, the highly-configurable nature of the system ensures it can be tailored precisely to meet the unique needs of Manila Polo Club, providing a seamless fit.

  • Real-Time Attendance System with Instant Payroll Integration

To tackle attendance tracking challenges, we implemented KAMI Payroll, an advanced attendance system. This innovative system captures attendance requests and amendments in real-time, eliminating the need for cumbersome paper-based processes and reducing the likelihood of errors. With instantaneous integration into the payroll system, any attendance changes are accurately reflected in payroll calculations. 

This real-time integration significantly enhances the accuracy and timeliness of payroll processing, ultimately boosting employee trust and satisfaction.

The results

6
days

of payroll processing saved monthly

100% automation

in wages, benefits and tax calculations

Satisfaction score

5/5