Industry: Manufacturing
Features: Core HR, Payroll, Attendance
Mr. Freeze Purified Tube Ice is a leading ice manufacturer in the Philippines, supporting numerous small-scale ice entrepreneurs nationwide.
Our client was grappling with a labor-intensive and manual process of monitoring attendance records and processing payroll. Our holistic approach of implementing an integrated HRMS, a real-time attendance system and automated payroll significantly improved accuracy, efficiency, and employee satisfaction – delivering a tailored HR solution to meet Mr. Freeze’s unique needs and effectively address their workforce challenges.
36
hours
saved per payroll run
50%
reduction
in average HR costs
Satisfaction
score
Before implementing KAMI’s tailored HR solutions, Mr. Freeze grappled with attendance management challenges due to the lack of an automated system for monitoring employees’ clock-in and clock-out records. This deficiency in timekeeping made it a struggle to accurately track and manage employee attendance, which, in turn, led to inaccuracies in their payroll system and challenges with employee accountability.
Another significant challenge was the labor-intensive, manual processing of time logs across multiple national sites. Without the support of an automated payroll system, this cumbersome process hindered efficient workforce data management for Mr. Freeze – with multiple locations and numerous employees, it was a time-consuming task to collect, verify, and process time records.
The 5-day timeframe for this process was both inefficient and posed a barrier to real-time decision-making. It not only increased administrative overhead but also introduced the risk of errors in timekeeping and payroll calculations, emphasizing the need for an integrated HRMS solution.
To address Mr. Freeze’s challenges with attendance management, we introduced KAMI Attendance. This innovative and highly-configurable solution empowers employees to record their work hours via mobile and desktop devices, ensuring their shifts were accurately recorded in real-time. Our system is also designed to be user-friendly and easily customizable to meet specific needs of our client, encouraging quick and high adoption of the attendance system by Mr. Freeze employees.
Its 24/7 availability also ensured that time tracking could happen at any time, accommodating to employees’ varying work schedules and enabling remote workers to record their hours regardless of their location. This flexibility helped Mr. Freeze keep pace with the modern workforce’s diverse needs and work arrangements.
To help Mr. Freeze streamline payroll processing and enhance data security, we integrated their KAMI Attendance feature with our Core HR and Payroll solutions. This integration optimizes data flow across attendance management, payroll processing, and HR functions. As a result, Mr. Freeze could significantly expedite the payroll processing cycle, reducing the 5-day timeframe for time log processing to a much shorter period.
The secure payslip delivery via the KAMI app added another layer of convenience and security for both employees and our client’s HR department. Employees could access their payslips directly through the app, ensuring confidential information was delivered safely and on time. This not only increased employee satisfaction but also reduced the need for physical paperwork, contributing to the organization’s sustainability and efficiency goals.
Francisco Valeria
Head of Human Resources
Ready to take a cue from Mr. Freeze and streamline your workforce management with KAMI’s tailored solutions?
Manila Polo Club was burdened by an outdated paper-based attendance and leave approval system. Employees had to submit physical attendance sheets, causing data entry headaches and a lack of real-time visibility. HR staff struggled with paperwork, causing delays in processing leave requests.
Frequent last-minute changes to employee schedules led to payroll chaos. HR and payroll teams found it challenging to keep up, resulting in payroll inaccuracies and delays. These issues frustrated employees, eroding trust in the payroll processes.
Reconciling manual DTRs with external payroll processing posed significant challenges. This disjointed process led to extended payroll lead times and discrepancies between DTR data and the final payroll figures. The lack of integration between these crucial workforce management components caused inefficiencies and reduced overall productivity.
We introduced a cutting-edge timekeeping system that empowers Manila Polo Club to efficiently manage their workforce. This system offers dynamic scheduling capabilities, allowing supervisors and managers to adapt swiftly to last-minute changes. Employees can effortlessly submit their availability and preferences, streamlining the scheduling process.
What’s more, the highly-configurable nature of the system ensures it can be tailored precisely to meet the unique needs of Manila Polo Club, providing a seamless fit.
To tackle attendance tracking challenges, we implemented KAMI Payroll, an advanced attendance system. This innovative system captures attendance requests and amendments in real-time, eliminating the need for cumbersome paper-based processes and reducing the likelihood of errors. With instantaneous integration into the payroll system, any attendance changes are accurately reflected in payroll calculations.
This real-time integration significantly enhances the accuracy and timeliness of payroll processing, ultimately boosting employee trust and satisfaction.
6
days
of payroll processing saved monthly
100% automation
in wages, benefits and tax calculations
Satisfaction score
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