KAMI for employees
Most of KAMI exists to run your company. A small, well-defined part of it exists for you: your hours, your leave, your pay, your claims, your goals. This guide covers that part, in the order you will meet it.
Where: the sidebar, starting with Dashboard You need: nothing beyond your own account
The one thing to understand first
KAMI hides what you cannot use rather than greying it out. A menu you have read about and cannot find is almost never broken — it means your company has not switched that module on, or you have not been given that right.
So the honest answer to "why can't I see X?" is usually "ask whoever administers KAMI", not "it is faulty". Knowing that saves you the time everyone else spends hunting.
Your four pages
Under Dashboard in the sidebar sit the four pages that are about you and nobody else:
| Page | What it is for |
|---|---|
| My Profile | Your personal details, employment record and documents |
| My Schedule | The hours you are expected to work |
| My Leave | Your balances, your requests and their status |
| My Pay | Your payslips |
Everything else in the sidebar — Attendance, Payroll, My Team and the rest — is the company-wide version of the same thing, and you will see only the parts you have rights to.
Getting in the first time
You do not create a KAMI account. Someone adds you, and KAMI emails you an invitation with an activation link.
- Open the invitation email and follow the activation link.
- Set your password.
- Sign in.
If the link has expired or never arrived, ask your HR or admin team to re-send the invitation — they can see exactly who has been invited and who has activated. Do not try to register a new company account; that creates a separate company rather than joining yours.
Once you are in, spend two minutes on My Profile. Correct personal details are what everything downstream depends on: a wrong bank account delays your pay, and a wrong start date affects your leave. See Your employee profile, which also explains why changing your own details raises a request rather than taking effect immediately.
Your working day: checking in and out
If your company uses Attendance, checking in is the record that you worked. It matters more than it looks, because it feeds your pay.
You may check in through the web app, the mobile app, or a shared device such as KAMI ClockSmart. Which one you use is your company's decision, not yours.
The rules that catch people out are worth reading once, properly, in Checking in and out:
- A day can be marked absent even though you checked in and out, because absence is judged on hours worked, not on whether a check-in exists.
- If you work away from the office, Offline and remote check-ins explains what happens when you have no signal.
- Where your company uses them, Checkpoints and geo-tracking records where you checked in, not only when.
Your schedule
My Schedule shows the hours you are expected to work. You do not set it — it comes from the shift or schedule your company assigned you.
Read it before requesting leave. Leave is counted against the days you were scheduled to work, so a request that looks like five days may not cost you five days, and a rest day inside a leave period is usually not deducted.
When your attendance is wrong
You forgot to check in. The device failed. You were in a meeting off-site. This happens, and there is a proper channel for it: an amendment request.
An amendment is a correction on the record — you say what should have been logged, your approver agrees, and the record changes with a trail showing it was changed and by whom. That is the point of it. Quiet edits by an administrator leave no such trail.
Submit these promptly. Attendance is locked once a payroll period closes, and after that the correction has to be handled as a payroll adjustment instead. See Correcting attendance: amendment requests.
Taking leave
Leave requests go through My Leave.
- Open My Leave and start a request.
- Choose the leave type — the types you see are the ones your company has given you.
- Choose the dates.
- Submit it to your approver.
Your balance is shown alongside. Balances are not simply "days per year": most leave types accrue over time, some carry over at year end and some expire. If your balance is not what you expected, Leave balances and accrual explains how the number is arrived at.
💡 Request leave before you book anything. A submitted request is not an approved one, and an approver who is away can leave it sitting for days. The full process, including cancelling and amending an approved request, is in Requesting and amending leave.
Your pay
My Pay holds your payslips. There are two versions of this page, and which you get is decided by your rights, not by a setting your company chooses per employee:
| Version | Who sees it | What it shows |
|---|---|---|
| Simple | Ordinary employees | Your wage, the events that changed it — overtime, night shift, tardiness, holiday adjustments, leave — and what you are actually paid |
| Full | People with payroll access | The above plus tax detail, payslip history, batch details and a record of any changes made |
If you administer payroll, you see the full version on your own profile too, which is why your view may not match a colleague's.
Downloading a payslip is a separate right again. If there is no download or export option on your payslip, you have not been given it — that is a decision your company has made, not a fault. Ask your payroll team for a copy.
Two things worth doing when a payslip appears:
- Check the events, not just the total. The events are where an unrecorded absence or a missing overtime approval shows up. A payslip is easiest to query in the period it was issued.
- If something is wrong, raise it with payroll immediately. Once a payroll batch is closed, a correction becomes a retroactive adjustment in a later period rather than a fix to this one.
For a walk down the whole page — the two date ranges, every compensation and deduction line, and the dated list behind them — see Understanding your payslip. For the tax lines specifically, see Payslip tax details explained.
Claiming expenses
If your company uses Expenses, you submit a claim, it is approved, and it is reimbursed — often through payroll.
The part that causes rejected claims is the rules attached to each expense type: a spending limit, whether a receipt is required, and sometimes which vendors are allowed. These are set per type, so "receipts are not needed" may be true for one category and false for another. Check before you spend, not after.
See Submitting an expense claim, and Requesting and liquidating an advance if you are given money up front and have to account for it afterwards.
Loans and advances
Where your company offers them, you can see what you owe and what has been repaid in your own records — see Your loans and advances.
Repayments are normally deducted from your pay automatically, which is why a loan shows up as a deduction on your payslip. If your company uses KAMI QuickPay, you can draw wages you have already earned before the pay date.
Performance
If your company runs Performance, three things are asked of you and only two have deadlines: assessments when a cycle opens, goals through the period, and feedback when a colleague asks for it. Skills are continuous and nothing is due.
Your overall rating is not one person's opinion — it is a weighted blend, and you can see how it is built. Start with Performance for employees, then Tracking your performance.
Learning
Training assigned to you appears in My Learning, along with anything you enrolled in yourself. Work through the modules in order; your progress saves as you go.
Before starting an assessment, read its guidelines — they tell you the pass mark, how many attempts you have, and whether there is a time limit. A time limit starts when you open the assessment, so do not open one to have a look. See My Learning: taking a course.
Tasks
If your company uses KAMI Tasks for project work, My Work is your daily view of what is assigned to you across every project. See My Work: your daily view.
Tips
- Fix your profile in week one. Bank details, contact details, emergency contact. Every one of them is something that fails quietly and at the worst moment.
- Check in even when you are sure it does not matter. Reconstructing a month of missing check-ins is far more work than making them.
- Submit amendments the same week. Once the period is locked, an easy correction becomes a payroll adjustment.
- Read your payslip when it arrives, not at year end. Queries are cheap in the current period and expensive afterwards.
- Do not wait to be chased for assessments or training. Neither reminds you indefinitely, and both are visible to your manager.
- A missing menu is a rights question. Ask, rather than assuming the system is broken.
Troubleshooting / FAQ
Q: I never got my invitation email. Ask your HR or admin team to re-send it. They can see who has been invited and who has activated.
Q: A menu everyone else has is missing for me. You have not been given that right, or the module is not switched on for your company. Both are settings, not faults.
Q: My leave balance is lower than I expected. Balances accrue rather than appearing whole at the start of the year, and some types expire. See Leave balances and accrual.
Q: I was marked absent but I checked in and out. Absence is judged on hours worked. A short day can be recorded as absent even with a check-in against it.
Q: My payslip looks different from a colleague's. There are simple and full versions, and which you see depends on your payroll rights.
Q: There is no way to download my payslip. Downloading is a separate right. Ask your payroll team.
Q: My expense claim was rejected. Check the rules on that expense type — limit, receipt requirement, and allowed vendors are set per type.
Q: I cannot correct an old attendance record. The period is locked. It has to be handled as a payroll adjustment instead.