Separation types
Separation types are the reasons people leave your company, such as Resigned, End of contract or AWOL. HR picks one when starting an offboarding, and that one choice does two jobs: it classifies the leaver as voluntary or involuntary for the Turnover report, and it carries the statutory reason payroll uses to compute final pay automatically. Set them up once here, so HR classifies a leaver once and payroll never has to ask again.
Where: My Team › Settings › Onboarding & Offboarding › Separation Types
You need: the Separation Types right. Read lets you look. Write lets you add, edit, reorder, switch off and delete.
Which one, when
| You want to | Use |
|---|---|
| Add or rename a reason for leaving, or set what final pay it triggers | Separation Types, this article |
| Change how much severance, leave conversion or pro-rated bonus a reason pays | Payroll › Settings › Terminations. See Termination settings |
| Record that one person is leaving | Their profile › Offboarding. See Offboarding an employee |
| Change the steps every leaver goes through | Offboarding process settings |
The default types
Every company starts with six. In the Philippines they come mapped like this:
| Type | Voluntary / involuntary | Statutory reason |
|---|---|---|
| Resigned | Voluntary | Resignation |
| End of contract | Involuntary | N/A |
| Terminated for cause | Involuntary | N/A |
| AWOL | Involuntary | N/A |
| Retired | Voluntary | Retirement |
| Authorised cause | Involuntary | Chosen per employee |
Where a country's list has no matching reason, the type starts Not mapped. In Indonesia, Resigned starts unmapped, because Indonesian law has two kinds of resignation. Default types, tagged Default, can be renamed, recoloured, reordered and switched off, but not deleted.
How to map a type to its statutory reason
A yellow strip at the top, such as "1 type has no statutory reason.", means a leaver given that type can't have final pay computed automatically.
- Click Map now on the strip, or the pen button on the type's row.
- Under Final pay, choose the Statutory reason: the legal cause payroll uses for final pay and the BIR forms.
- Check Final pay for this reason. It lists what the reason pays, from your termination settings: Severance, Service reward, Retirement benefit, Leave compensation and Pro-rated bonus, each as a percentage or "none".
- Click Save.
Choose Chosen per employee only when one type can mean different legal causes, as Authorised cause can mean redundancy, retrenchment or closure. HR then picks the exact Reason for termination on the employee's profile when starting the offboarding, and final pay follows what they pick.
⚠️ The percentages aren't edited here. Change them in Payroll › Settings › Terminations, and every type mapped to that reason follows.
How to add a separation type
- Click Add separation type.
- Under Classification, enter a Name, such as "Resigned – no notice". Names must be unique.
- Choose Voluntary or Involuntary: whether the employee chose to leave. It drives the voluntary and involuntary split on the Turnover report.
- Pick a Colour. The Preview shows the pill HR and reports will see.
- Under Final pay, choose the Statutory reason, Chosen per employee, or Not mapped.
- Leave Active on, and click Save.
How to reorder, switch off or delete a type
- Reorder: drag a row by its grip. HR's Separation reason list follows the same order.
- Switch off: turn off Active on the row. The type disappears from HR's list, but stays on existing records and in reports. An offboarding already using it keeps it.
- Delete: click the bin. You can only delete a type you added that no leaver has been given. Its tooltip says why when it is greyed out: default types and types in use can only be switched off.
The columns
| Column | What it shows |
|---|---|
| Separation type | The name, in its colour, and Default for the six KAMI types |
| Voluntary / involuntary | How the Turnover report counts these leavers |
| Statutory reason | The reason and a one-line summary of what it pays, Chosen per employee, or Not mapped with "Final pay cannot be computed automatically" |
| In use | How many leavers have been given this type |
| Active | Whether HR can pick it |
What happens next
- On an offboarding, HR sees your active types under Separation reason, with "Statutory reason: …" below the one they pick. A per-employee type also asks for the Reason for termination.
- Final pay is computed automatically from the statutory reason. There is no separate question for payroll, and no hold to release.
- Mapping a type that was unmapped also updates leavers who were given it without a reason, and computes their final pay straight away if their final payslip is still open.
- Changing a type's reason doesn't recompute final pay that has already been confirmed. The drawer says so.
- Renaming a type changes the name everywhere, including past records and reports.
Tips
- Map every active type. An unmapped type means someone in payroll works out final pay by hand.
- Use Chosen per employee sparingly. It is for authorised causes. For everything else, a fixed reason means HR can't pick the wrong one.
- Switch off rather than delete. Turnover figures stay comparable year to year.
- Keep the list short. Five or six types that HR can tell apart beat fifteen that overlap.
Frequently asked questions
Why can't I delete a separation type? It is a default type, or a leaver has been given it. Switch it off instead.
Why didn't final pay compute for someone who left? Their type is Not mapped, or it's chosen per employee and nobody picked the reason on their profile. Map the type here, or pick the reason on their Offboarding tab.
Where do I change the severance a resignation pays? In Payroll › Settings › Terminations. The type only says which reason applies.