Daily attendance pay policies
The Daily attendance card in Custom Policies pays or deducts per day, per event or per hour of attendance: a meal or transport allowance per day worked, an overtime meal allowance, extra overtime pay, an additional night differential, a per-event lateness or absence charge, or a pre-holiday absence deduction. This article explains every policy on that card, so you can pick the right sentence.
Where: Settings › Payroll › Custom Policies › Daily attendance
You need: write access to the Settings › Payroll right
How to add a daily attendance policy
- Open Settings › Payroll › Custom Policies.
- On the Daily attendance card, click Add.
- Pick the sentence below that matches your rule and click the arrow.
- Fill in every blank, including Employment types or Groups, the name and the other payment type.
- Click Save, then recalculate one affected payslip and check the line.
Every sentence starts with who it applies to; see Custom payroll policies for how that works. "Paid activity" below means an activity whose type is Paid. Policies marked check-in only read attendance for employees required to check in.
Allowances per day or event
Daily bonus — "…paid an addition named … of … for every Event/Day of … attended in Branch/Cost Centre…". Pays the amount for each attended event of the chosen activity (blank = the main working activity), optionally only in a branch or cost centre. Event pays per event. Day pays per day, reduced in proportion to lateness and undertime. A negative amount makes it a per-day charge, for example meals provided. Typical use: meal or transport allowance.
Daily bonus (custom) — "…of … for every instance of …, or … for every instance of …, up to a total of …". Two activities, each with its own amount. With a maximum set, only the first that many events in date order are paid.
Event bonus (check-in) — "If a … employee doesn't matter / is not tardy for scheduled event of at least … minutes, then and event bonus…". Pays the bonus once per main working event lasting at least the threshold. Choose is not tardy to skip late events.
Overtime
Overtime bonus — "…working overtime will be paid and additional … for every at least … minutes of labor every hour…". For each event, counts whole overtime hours plus one more if the leftover minutes reach the threshold, and pays the amount per unit. Example: 2h40m overtime with a 30-minute threshold pays 3 units. Applies to every activity.
Overtime bonus (fixed) — "…of … for at least … of overtime for each … attended on … and classify it as …". A flat amount once per qualifying event, not per hour, when overtime on that activity reaches the threshold, on the day types you pick (all are selected to start; No holiday type means ordinary days). Tick the overtime box to count time logged on overtime activities too. Give several policies the same cap name and a maximum per day to stop tiers adding up beyond the cap. Typical use: tiered overtime meal allowance.
Overtime window (rounded) (check-in) — "…paid on addition named … or … per hour, rounded down to the nearest … minutes…". Rounds each event's overtime down to 5, 10, 15, 20 or 30 minutes and pays the hourly amount.
Overtime bonus (hourly) — "…of …% of regular hourly wage when working more than …". Adds up all worked time in the whole payroll period, takes off the threshold, and pays the excess at the percentage minus 100% of the basic hourly wage. 150% pays the extra 50%. The threshold is per period, not per day or week.
Night differential and hourly pay
Night differential (additional) — "…who attended a … activity and … is paid an additional … % of regular wage / Fixed wage for OT Window Time / Regular Working Time per hour / event between … and …". Measures time inside the clock window, in either overtime or regular time, and pays the rate per hour or per event. With % of regular wage, the rate is a percentage of the basic hourly wage. Start and end cannot be the same.
Hourly bonus — "…of … for every hour of … and … up to a maximum of …". Rate × hours worked on that activity and day types, capped at the maximum hours per event.
Shift bonus — "…will be awarded [custom field / fixed rate] for every shift at least … hours long, or …% if below threshold but at least … hours long…". Joins worked time into shifts (a gap over 3 hours starts a new one). A full-length shift pays the full rate, a shorter shift above the minimum pays the percentage. The rate is a fixed amount or each employee's own number custom field.
GSM wage — shown only to companies with this feature. Pays worked time on each event, capped at the maximum hours, at the basic hourly wage.
Lateness and absence
Event deduction (check-in) — "If a … employee is not tardy more than … minutes for …, then fixed payment with tardiness deduction named … of …". Despite the wording, this is a deduction: it takes the amount off once for every event of that activity where lateness exceeds the threshold (0–120 minutes).
Absence penalty (check-in) — "If a … employee is absent for …, then absence penalty…". Deducts the amount for each absent event of that activity.
Absence leave deduction (check-in) — "…will have their … deducted proportional to their tardiness… at a rate of times …". Deducts leave balance, not money: (late hours ÷ expected working hours) × the multiplier, in days. Tick include absences to count absences too. The payslip shows a zero-amount line with the policy's name, and the leave deduction is approved automatically, dated the day of calculation. Recalculating replaces it.
Pre-holiday absence deduction (check-in) — "If a … employee is a Monthly Wage and is absent or on unpaid leave before a … holiday…". Monthly-paid only. For each holiday of the chosen type (Regular to start), deducts one basic daily wage if the last working day before it was absent or unpaid and the employee did not work the holiday.
Holidays
DOLE holiday (check-in) — "…and [wage period] is paid and addition named … of … of the daily rate if an employee comes to work on paid leave or on rest day before the regular holiday…". Built for the Philippine holiday pay rule. For employees on the chosen wage period, pays the percentage of the basic daily wage for each regular holiday they did not work, when their last day before it was a paid working or paid leave day. Typical rate: 100.
Tips
- Use Overtime bonus (fixed) for meals and Overtime bonus for pay. One pays per event, the other per hour.
- Use one cap name across overtime meal tiers so a long day does not collect every tier.
- Check Event deduction on a test payslip. Its sentence reads like a reward.