Connecting your Google Calendar to KAMI
Connect your Google Calendar on your profile's Integrations tab so KAMI can see when you are free and put meetings in your calendar, with a Google Meet link. Use it if you interview candidates in Recruitment, want people to pick a time that suits you, or want a personal booking link. You also set your working hours, the gap between meetings and how many bookings a day you take.
Where: your own profile › Integrations
You need: nothing. Everyone can connect their own calendar. The tab only appears on your own profile, and nobody else can see or change your connection.
What KAMI can and can't see
KAMI reads only free/busy times, never what your events say: not titles, attendees or descriptions. It can add events to your calendar, such as an interview it has booked for you. Today, Recruitment is the part of KAMI that uses your calendar, to schedule interviews.
| You want | Do this |
|---|---|
| Interviews booked only when you're free | Connect Google Calendar and set Availability |
| Candidates or others to choose a slot themselves | Also turn on Booking link |
| To stop KAMI using your calendar | Select Disconnect |
Without a connection, invites still go out by email, but KAMI can't see when you're free or let people pick a time.
How to connect Google Calendar
- Open your profile and select Integrations.
- Under Calendar, next to Google Calendar, select Connect.
- Sign in to Google and allow every permission KAMI asks for. Keep every box ticked.
- You return to the Integrations tab. Google Calendar shows Connected, with your Google account and the date.
- Under Check these calendars for conflicts, tick each calendar whose events should count as busy, such as a shared team calendar. Your main calendar is ticked to start with. Keep at least one ticked.
- Select Save changes in the bar at the bottom.
If you see Google Calendar is not set up on this server yet, the connection is not available for your company yet. Outlook / Microsoft 365 shows Coming soon.
How to set when people can book you
Availability unlocks once your calendar is connected.
- Under Working hours, switch each day on or off. A day that is off shows Unavailable.
- For each working day, set the start and end time. The end has to be after the start.
- Choose a Gap between meetings: None, 15 min or 30 min. This time is kept free before and after anything busy.
- Choose Max bookings per day, from 2 to 8, or No limit.
- Check the Time zone your working hours are in.
- Select Save changes. To undo your edits instead, select Discard.
People can only book you inside these hours. The defaults are Monday to Friday, 09:00 to 17:00, a 15-minute gap and 4 bookings a day, in your branch's time zone.
How to share a personal booking link
Booking link appears when your calendar is connected and your company uses Recruitment.
- Switch Booking link on.
- Select Save changes.
- Select Copy to copy the link, or the open icon to see the booking page.
Anyone with the link can book a 30-minute chat with you inside your working hours. If their email matches a candidate in Recruitment, the booking also shows on that candidate's Timeline.
What Happens Next
- Your settings follow you. Your connection and preferences are the same in every company you belong to in KAMI.
- Bookings respect your calendar. KAMI offers only times that are inside your working hours, free in every calendar you ticked, outside the gap, and under your daily maximum.
- Meetings land in your Google Calendar with a Meet link when KAMI books them.
- Disconnecting removes KAMI's access at Google straight away. Your working hours and other preferences are kept, so reconnecting picks up where you left off.
Tips
- Tick every calendar you actually use, including shared ones. A meeting on an unticked calendar doesn't count as busy.
- Set real working hours, not office hours. If you never interview after 4pm, end the day at 4pm.
- Use a 15-minute gap if you have back-to-back interviews. It gives you time to write notes.
- Set a daily maximum. Four interviews a day is plenty for most people. It stops a busy hiring week filling every hour.
- Turn the booking link off when you're not hiring. It works for anyone who has it.
Troubleshooting / FAQ
Q: It says "Your Google Calendar connection stopped working". Google stopped accepting KAMI's access: it was removed in your Google account, it expired, or a permission was lost. Select Reconnect and allow every permission again.
Q: Google said KAMI didn't get everything it needs. A box was unticked on Google's screen. Connect again and keep every box ticked.
Q: My calendars aren't listed. Google didn't answer. Wait a moment and reload the tab.
Q: I can't change Availability. Connect a calendar first. KAMI needs it to know when you're free.
Q: I don't see Booking link. Your company doesn't use Recruitment, or your calendar isn't connected.
Q: Can HR see my calendar? No. Nobody else can see or change your Integrations tab, and KAMI never reads what your events say.