The Audit tab on an employee profile
The Audit tab shows who changed what on one employee's profile, and when: a new position, a pay change, a role or module switched on, a bank account edited. It also lists the profile changes still waiting for approval. Use it to answer "who changed this?" for one person, or to check what an employee has asked to change.
Where: the employee's profile › Audit
You need:
- The Team Profile Audit right to see the Audit tab on other people's profiles
- The My Profile Audit right to see it on your own. Every role has it unless an administrator sets it to Deny
You see only the changes in sections you have rights to. Without the Payroll right, for example, pay changes are left out.
Which one, when
| You want to | Use |
|---|---|
| See every change to one employee's profile | The Audit tab (this article) |
| Search changes across many employees, or to settings and documents | The Audit Trail report |
| Read someone's career story: promotions, transfers, pay rises | The Lifecycle tab |
| Approve a change an employee asked for | Data Approvals on this tab, or My Team › Approvals |
The Audit tab is a record of edits. Lifecycle is a record of events in someone's employment. A position change shows in both: as an edit here, and as a career step there.
How to find who changed something
- Open the employee's profile and select Audit.
- Under Audit trail, read down the list. The newest change is at the top.
- To narrow it, type a person's name in Search. This searches the Actor, the person who made the change.
- Select Filters and choose an Object type or an Action, such as Edited or Approved via request. Select Clear to remove them.
- Hover over a date to see the exact time, or over a value to read it in full.
How to review a pending change request
- On the Audit tab, look under Data Approvals. It lists the employee's change requests still waiting for approval.
- Select a request to open it. You see the old and new values side by side.
- If you are its approver, approve or decline it there. Otherwise it opens read-only.
What each column shows
| Column | What it shows |
|---|---|
| Date | When the change was saved |
| Actor | Who made it. A name in grey italics means KAMI made the change itself, for example an automation or a scheduled update |
| Object | What was changed: Profile, Employment History (previous employers) or Other Payments Templates (recurring pay items) |
| Field | The field that changed. A save that changed three fields shows three rows |
| Action | Added, Edited, Deleted, Approved via request or Resolved |
| Original | The value before |
| Amended | The value after |
Data Approvals shows Section, Reason, Status and Request Date for each pending request.
What Happens Next
- Changes appear as soon as they are saved, including role and module changes from the Access tab, and changes approved from a request.
- The log keeps about six months. Entries older than 183 days are deleted automatically, across KAMI. Export the Audit Trail report if you need a longer record.
- Nothing here can be edited or deleted. It is the record of what happened.
Tips
- Check the Actor before you ask around. An italic name means a system change, so look at Profile Automations or Workflow Automation first.
- Filter by Approved via request to see what the employee changed through their own requests.
- Use Lifecycle for long histories. Lifecycle records stay for good. Audit entries do not.
- Export what you must keep. For an investigation or a dispute, export the Audit Trail report straight away, before the six months run out.
Troubleshooting / FAQ
Q: I can't see the Audit tab. You need the Team Profile Audit right, or My Profile Audit for your own profile.
Q: A change I know happened isn't listed. It may be more than six months old, in a section you have no rights to, or a document, dependent, education or emergency contact change. Those are in the Audit Trail report, not on this tab.
Q: Only some of the older changes show. The tab lists the latest 100 entries. For more, open the Audit Trail report and choose this employee under Employee. It needs the My Team Reports right.
Q: Who changed this employee's salary? Open Audit, select Filters and choose Edited, then look for the wage field. You need the Payroll right to see it.
Q: Data Approvals says No data found. The employee has no change requests waiting.