Check-in settings on an employee profile
Check-in settings decide how one employee can clock in and out: from the mobile app, the web or anywhere, how KAMI checks it is really them, whether their location is tracked, and what happens when they are offline. Use this article to let someone check in from home or another branch, turn on web check-in, reset a phone, face or fingerprint, turn on geotracking, or allow offline check-ins.
Where: the employee's profile › Attendance › Check-in Settings
You need: the Attendance right on the employee's profile data
The company-wide rules, such as how early check-in opens and Registered phone only, are in Attendance Rules.
How to change someone's check-in settings
- Open the employee's profile and select Attendance.
- On Check-in Settings, select Edit.
- Turn the switches you need on or off. The reset buttons only work while you are editing.
- Select Save.
To change many employees at once, use Profile Manager or the employee import.
Where they can check in
| Setting | Default | What it does |
|---|---|---|
| Mobile check-in | On | Allows check-in on the mobile app. |
| Ad Hoc check-in | Off | Lets them clock in from the app for Ad Hoc work, such as overtime or broken hours. See Turning on Ad Hoc check-in for an employee. |
| Remote check-in | On | Allows check-in away from the branch, from any location. Off, they must be at the event's branch. |
| Remote check-in approval | Off | Shown with Remote check-in on. Their manager is emailed about each remote check-in with a link to reject it. The manager needs the Attendance Manager right to do so. |
| Any branch check-in | Off | They can check in and out within range of any branch, not only the event's branch. |
| Web Bundy | Off | Allows check-in on the web app dashboard, with no phone or tablet. |
Identity verification
| Setting | Default | What it does |
|---|---|---|
| Use Mobile Biometrics | On | Checks it is them with the phone's Face ID or fingerprint. If the phone has none, the camera is used. |
| 1:N Mobile Face Registration | Off | Lets them register their 1:N face on their own phone. |
| Any phone check-in | Off | Lets them check in from any phone when the company allows only the registered phone, for example on a shared company phone. |
| Registered phone | Reads Registered on and a date, or No phone registered yet. |
The buttons below clear what is stored so the employee registers again: Request Face Id or Reset Face Id, Request 1:N Face ID or Reset 1:N Face ID, Reset Fingerprint, Reset NFC Card and Reset Phone. For phones, see Restricting mobile check-in to a registered phone.
Location tracking
Geotracking (Off) continuously tracks the employee's location while they work. With it on you set:
- Geo-Tracking Distance (meters): a point is recorded every this many metres moved, 150 to 1,500. The default is 150.
- Geo-Checkpoint Distance (meters): the furthest they can be from a checkpoint to record it. The default is 1,500.
The routes and checkpoints show in Geotracking and Checkpoints under Attendance › Tools & Reports, for people with those rights.
Offline and missed check-outs
| Setting | Default | What it does |
|---|---|---|
| Offline Check-in allowed | Off | They can check in without a connection. The check-in uploads when they are back online. |
| Offline Ad Hoc allowed | Off | They can start and stop Ad Hoc in the app while offline. |
| Offline Check-in approval | On | Shown with offline check-in allowed. Their manager is emailed about offline check-ins and can reject them, with the Attendance Manager right. |
| Offline Check-in Attachment Required | Off | Shown with offline check-in allowed. They must attach a photo, which uploads once the connection is back. |
For forgotten check-outs, see Auto Check-out under Tardy settings in Attendance settings on an employee profile.
What Happens Next
- A remote or offline check-in counts as normal unless the manager rejects it.
- Refused mobile check-ins show in Mobile Check-in Errors, under Attendance › Tools & Reports.
Tips
- Turn Remote check-in off for site-based staff. It is on by default, so a new starter can check in from anywhere until you change it.
- Use Any branch check-in, not Remote check-in, for people who move between your sites. It keeps them on a site without letting them check in from home.
- Turn on Remote check-in approval for home workers so a manager sees each one.
- Keep geotracking for roles that need it. It tracks location continuously during work, so tell the employee first.
Troubleshooting / FAQ
An employee cannot check in from home. Turn on Remote check-in.
An employee at another of our branches cannot check in. Turn on Any branch check-in, or schedule the event at that branch.
An employee got a new phone and is refused. Select Edit, then Reset Phone. Their next login registers the new phone.
The face check keeps failing. Select Edit, then Reset Face Id, and ask them to register again.
Check-ins are refused when the signal is poor. Turn on Offline Check-in allowed.