The event window opens when you select a day on the Event List, the dashboard inbox, the calendar or the remote check-ins map. It is where you correct one person's day: their scheduled times, their check-in and check-out, the activity, and the thresholds that decide tardy. This article explains every field in it and what each one does to pay.

Where: Attendance › Event List › select a row (also from the Dashboard, Calendar and the employee's profile)

You need:

The Attendance Administrator right to Save changes directly
The Attendance Manager right to Request a change, which goes for approval, to delete the event, and to email the employee

How to correct a day

Open the event.
Change the field that is wrong. Most corrections are Actual In or Actual Out under Timekeeping › Shift times. Where a stamp is missing, an Attendance Administrator can select Use scheduled to fill in the scheduled time.
Select Preview Changes at the top of Calculation to see the new tardy and paid time before saving.
Select Save or Request. If the change overlaps another event, choose Overwrite to replace it or Insert to fit around it.

A request appears to the approver in Approvals as an Event Amendment. Changes to your own day are always requests, even for an Attendance Administrator.

How to ask the employee to fix it

On a late, absent or incomplete day, select Email employee in the header. The header then shows when, and by whom, they were emailed. The same email is sent from the Event List and Timesheet.

Details

Field	What it does
Date	The day the event belongs to
Activity	What the person was scheduled to do. It decides how the day is paid
Shift › Select Shift	Copies a saved shift's times into the event. The event keeps no link to the shift
Branch	The branch the day belongs to. Its timezone is the one the times are in
Cost Center	The cost centre the day's pay is charged to
Holiday Type	Select if the day falls on a holiday. It decides which holiday rate the activity pays. Locked on leave and other off-work activities
Rest day	Marks the day as a rest day. KAMI sets Holiday Type to the rest-day version of any holiday on that date

Timekeeping

Panel	What it holds
Shift times	Scheduled In and Scheduled Out, then Actual In and Actual Out, with "No time-in", "No time-out" or minutes late. Icons show where each stamp came from. Remote and offline stamps have a button to reject them, see Offline and remote check-ins. For off-work activities, Is full day replaces the times
Break	Break In and Break Out, scheduled and actual. Fixed breaks cannot be edited here
Additional Options	Core hours, Overtime window, Half-day absence and Full-day absence, below
Requests	Earlier requests for this day and their status
Attachments	Files attached to the day
Description	A note on the day, called Reason on your own day. Standard Response fills it with a stock phrase
Settings	The settings this day was calculated with, below

Event audit trail shows who changed the day and when. The punch log is listed below the columns.

Additional Options

Field	What it does	Sensible default
Core hours	Allow flexible check-in window. Checking in anywhere inside it is on time, and the shift ends its scheduled length after the check-in	Empty for fixed shifts
Overtime window	Automatically allow OT for time past Scheduled Out, up to this time, with no overtime request	Empty unless overtime is routine
Half-day absence	Deduct half day, if tardy more than specified hours	Empty (off)
Full-day absence	Deduct full day, if tardy more than specified hours	Empty (off)

The two absence thresholds charge tardy. They do not mark the day absent. See How timekeeping is calculated.

Settings

Read-only. It shows the copy of the settings the day was calculated with, which may differ from today's.

Item	Meaning
Expected Hours	Hours that make one day
Tardy grace	Minutes late allowed before tardy counts
Activity Check-in Required	The activity needs a check-in
Check-in exist	A check-in record exists for the day
Break-in Required	The employee must record their break
Fixed Break Time	The break must follow the scheduled times
Profile checkin required	The employee must check in
Check-in Grace Only	Grace applies to the check-in only
Deduct Wage	Tardy and absence reduce paid time
Deduct Tardy	Grace minutes are charged once someone is past grace
Auto-pay Excess Hours	The activity pays hours worked beyond the schedule (Excess)

An Attendance Administrator can select Refresh Cache to recalculate the day with current settings.

Calculation

Section	Figures
Scheduled Hours	Scheduled Time, Break time and Total
Actual Hours	Checked-in/out, Break-in/out and Total
Tardy	Tardy (overall), Tardy in, Break tardy, Undertime and Absent in days, or No tardy
Paid Time	Regular time, Holiday pay on holidays, Overtime window and Night Shift

These are the figures payroll uses for the day. Regular time is the paid time decided by the activity's duration type.

What Happens Next

Save recalculates the day straight away. The timesheet and the next payroll run read the new figures.
Request changes nothing until approved. Then the day recalculates by itself.
Delete removes the event permanently. Prefer correcting it.
Leave days open read-only. Select Open Leaves to change the leave itself.

Tips

Preview before saving. It is the quickest way to see whether a threshold or grace setting is doing something unexpected.
Read the Settings panel when figures disagree with the activity. The day may be calculated with older settings.
Write a reason in Description when you change a day directly. The audit trail records who; the description records why.

Troubleshooting / FAQ

Q: Why can't I change the times? You need the Attendance Administrator right to save, or Attendance Manager to request. Employees can request changes to their own days.

Q: I set an overtime window but no overtime shows. Overtime needs both a check-in and a check-out, and counts only up to the window's end.

Q: The activity I want is not in the list. It may not apply to this employee's department, position or group. Check it in Activities.

The event window: every field explained