The Wages and Other Payments tabs
Inside a payroll batch, the Wages tab breaks each employee's wages into basic pay, overtime, holiday pay, night shift, leave and absence, and the Other Payments tab lists every allowance, bonus, deduction and adjustment in the batch. Use them to check pay across the whole batch, and to add, edit or delete other payments before the payslips are verified.
Where: Payroll › the batch › Wages and Other Payments tabs
You need: the Payroll Processor (Edit & Calculate) right, and access to the batch cycle
Which tab, when
| You want to | Use |
|---|---|
| See why someone's wages are high or low | Wages |
| Find everyone with overtime, absence or leave this period | Wages, sorted by that column |
| Check allowances, bonuses, deductions or loans | Other Payments |
| Add a one-off payment or deduction to this batch | Other Payments › Add Payment |
| Add a payment that repeats every period | The employee's profile, not the batch. See Other payments: allowances, bonuses and deductions. |
How to check wages
- Open the batch and click Wages. Total Wages for the batch is at the top.
- Click a column header, for example Overtime or Absence, to sort by it.
- Click an employee's row to open their payslip with the wage lines in full.
- Fix any wrong figure at source (attendance, schedule or profile), then recalculate.
How to add an other payment
- Open the batch and click Other Payments › Add Payment.
- In the Individual section, choose the Employee, the Type, a Description, optional Details and the Amount.
- Click Add more for more lines, then click Add other payments.
- If you added payments for several employees, recalculate the batch.
Nothing is added until you click Add other payments. When every line is for one employee, KAMI recalculates that payslip for you. When the lines cover several employees, it does not: recalculate the batch yourself.
How to add many payments from a file
- Click Add Payment and go to the Bulk upload section.
- Click Download Template and fill it in.
- Click Import and upload the file.
- Recalculate the whole batch. In KAMI's words: "After IMPORT, the entire batch needs to be RECALCULATED for payments to be reflected."
Companies with the SAP integration also see Upload from SAP, for people with the Batch Creator right while the batch is Open.
How to edit or delete other payments
- Use the pencil icon on a row to edit one payment's type, description, details or amount, then click Update.
- Use the bin icon to delete one.
- To change many at once, tick them and click Bulk edit. Under Bulk migrations change the Other Payment Type, Description, Details, Amount, Expiry Date or Payroll period, then click Migrate. Under Bulk deletion, click Delete.
- Recalculate the affected payslips.
⚠️ KAMI's note on the tab: "Other payments in already verified payslips or that are automated by KAMI cannot be edited." A payment can only be deleted while its payslip is Open, Pending or Inactive. Move a Verified payslip back to Pending first.
Automated payments show Automated, cannot be edited. Change their source instead, such as the employee's recurring payments or the other payment type settings, and recalculate with Refresh Other Payments on.
Wages tab reference
| Column | What it shows |
|---|---|
| Name | The employee |
| Status | The payslip's status. Click it to change it. |
| Total Wage | All the wage columns added together |
| Basic Wage | Pay for normal working time |
| Overtime | Overtime pay |
| Holiday pay | Holiday pay |
| Night Shift Pay | Night shift premiums |
| Leave | Paid leave |
| Absence | The effect of absences on wages |
Every column can be sorted. Filters narrow by Status, Department, Branch and Position. The tab also has Notify Employees, Notify Approvers and Bulk Actions, which work as on the Payslips tab. See Payslip and batch statuses explained.
Other Payments tab reference
| Item | What it does |
|---|---|
| Total other payments | Sum of every other payment in the batch |
| Graph | Opens a bar chart of the batch's other payments |
| Search | Finds payments by employee name |
| Filters | Other payments type, Department, Branch, Position, Subsidiary, Group |
| Export › Simple reports | Downloads the list as Microsoft Excel (.xlsx) |
| Columns | Name, Type, Description, Details, Amount. Negative amounts show in red. |
What Happens Next
- Other payments you add are inputs. They stay on the payslip through every recalculation.
- Automated payments, such as retroactive pay, are rebuilt by calculation.
- Changes show in the Other Payments Audit in the payroll audit trail.
Tips
- Sort Wages by Absence before you verify. A large absence figure is either real or an attendance problem, and it is the one employees notice first.
- Use the Other payments type filter to check one kind of payment, such as all bonuses, in one pass.
- Add one-off amounts in the batch and recurring ones on the profile. A recurring amount added in the batch must be re-added every period.
- Recalculate after a bulk change. Several employees' payslips are not recalculated for you.
Troubleshooting / FAQ
Q: I added a payment but Total Payable did not change. You added lines for several employees, or imported a file. Recalculate the batch.
Q: The edit button is greyed out. The payslip is Verified or later, the payment is automated, or the batch is calculating.
Q: How do I correct an amount after the payslip is paid? Add an adjustment, such as a Wage Adjustment, in the next batch.