KAMI for managers
What KAMI gives you as a manager, and the order to learn it in. This is a map rather than a manual — each area below has its own article, and you do not need most of them in your first month.
Where: the sidebar — your view is narrower than an administrator's You need: manager rights over your team, granted by whoever administers KAMI
What you actually get
Three things, in descending order of how much they will change your week:
A single queue of what is waiting on you. Leave, attendance corrections, expense claims and profile changes all route to whoever is set as approver. If that is you, they arrive in one place.
A current picture of your team. Who is in, who is off, who is on what schedule, whose details are missing, who is due a review. Without KAMI these live in four systems and one person's memory.
A record rather than a recollection. Approvals, corrections, disciplinary actions and reviews are stamped with who did what and when. This is unglamorous and it is the thing you will be most grateful for.
⚠️ The queue does not chase you. Requests wait on your dashboard — they are not emailed at you until they are done. A manager who does not open KAMI is a manager whose team cannot get leave approved.
Your view is deliberately narrower
Two differences from an administrator, both intentional:
- Fewer tabs. KAMI hides what you cannot use rather than greying it out. A missing tab means a missing right, not a fault.
- Fewer people. Your scope is normally your own team, so lists show them rather than the whole company.
A tab appears if you can reach at least one thing inside it, so Reports and Settings may open with a single item. That is expected.
The order to learn it
Work down this list. Each step is useful on its own, and stopping after step 2 still leaves you better off than before.
| Learn | Why here | |
|---|---|---|
| 1 | Approving requests in My Team | The one thing your team is blocked on |
| 2 | The Team page | Finding people and getting into a profile |
| 3 | The team calendar | Who is off, before you approve more leave |
| 4 | Approving attendance and leave requests | The detail behind step 1 |
| 5 | My Team for managers | The rest of what My Team holds for you |
| 6 | Performance for managers | Only when a cycle is about to open |
Steps 1 to 4 are a single sitting. Leave step 6 until it is relevant; assessment cycles are periodic and learning them early means learning them twice.
Approving well, not just quickly
Approval is the part of the job KAMI actually changes, so it is worth doing deliberately.
Check the calendar before approving leave. The request tells you one person is away. The team calendar tells you how many others already are. Approving in request order rather than in calendar order is how a team ends up with nobody in on a Friday.
Treat attendance amendments as records, not favours. An amendment corrects the attendance record with a trail. Approving one you do not believe puts your name against it; refusing one that is genuine pushes a real correction into payroll, where it is harder to fix. Ask, then decide.
Clear the queue on a schedule. Once a payroll period closes, attendance is locked and a correction becomes a retroactive payroll adjustment. A queue cleared weekly costs nothing; a queue cleared monthly generates payroll work for somebody else.
What else is there when you need it
Not first-month material, but worth knowing exists:
| Area | What you can do |
|---|---|
| Expense claims | Approve your team's claims and see what is outstanding |
| Team goals | Agree targets and track progress through the period |
| Team assessments | Review your team when a cycle opens |
| Feedback | Give and request feedback outside review time |
| Team learning | Assign training and see who has completed it |
| Team loans | Where your company runs a loan scheme |
| Disciplinary actions | Log formal actions with a proper record |
| Mel | Ask questions about your team in plain language |
What Happens Next
- What you approve takes effect immediately and is stamped with your name.
- Approved leave lands on the team calendar and in the employee's balance.
- Approved attendance amendments change the attendance record, which feeds payroll.
- Approved expense claims move on to reimbursement, often through payroll.
- Nothing you approve is silently reversible — corrections are made as further recorded changes.
Tips
- Open KAMI daily, briefly. Five minutes clearing the queue prevents almost every escalation you would otherwise get.
- Look at the calendar before the request. Coverage is a team decision that arrives one person at a time.
- Do not batch approvals to the end of the month. The payroll lock turns easy corrections into hard ones.
- Keep your team's details current as they change. Correcting a whole team at review time is a bad afternoon.
- You are not the administrator. If you need a right you do not have, ask rather than working around it — the workaround usually leaves no record.
Troubleshooting / FAQ
Q: A request I expected never reached me. You are probably not the approver for that type. Approval routing is configured centrally — see Approval chains and the approval matrix.
Q: A tab other managers have is missing for me. A missing tab is a missing right. Ask whoever administers KAMI.
Q: I can see fewer people than I manage. Your scope is set on your rights, not by your job title. It can be widened.
Q: I approved something by mistake. Nothing is silently reversed. Raise it with your administrator — the correction is made as a further recorded change.
Q: My team says they cannot see a menu. Same answer as for you: rights, or a module that is not switched on.